What should I put in the order terms before paying for custom adhesive bras?

Paying for a custom adhesive bra order before documenting the details can lead to mismatched products, schedule changes, or confusion over who is responsible for shipping and quality issues. Before sending a deposit, put the agreed product specifications, sample approval, customization, quantity, production schedule, payment plan, inspection requirements, shipping arrangement, and remedies in writing.

Build a Clear Product Specification

Name the exact product in the order terms, such as Matt silicone nipple covers, and specify its material, design, size, color, adhesive strength, packaging, logo, and set contents. For the listed Matt style, the specifications are 100% silicone and a full-cup shape. Available sizes are 7 cm, 8 cm, 10 cm, 12 cm, and 15 cm; listed color options are ivory, light, beige, brown, and dark.

Record the selected size and color rather than relying on a general product description. State whether the goods will be packed in an OPP bag or custom packaging, and identify the country of origin as China. If the order includes custom artwork, a logo, hang tags, a box, a special shape, or a set combination, attach the approved artwork or describe the requirements clearly.

Confirm Sample Approval, Quantity, and Timing

Samples are available. When the order includes customized features, identify the approved sample or reference and confirm that mass production will follow it. The order document should also state the final quantity and the applicable minimum order quantity (MOQ). The listed custom MOQ is 10 pieces, while the business model information lists an MOQ of 1. Since these figures differ, confirm which minimum applies to the specific order and have it written into the quotation or contract.

Xinrui’s stated production schedule depends on order size: 5 working days for orders under 100 pieces, 7 working days for 100 to 1,000 pieces, and 15 working days for 1,000 to 5,000 pieces. Confirm the applicable schedule against the actual quantity and customization scope, and specify the agreed delivery timeline in the order terms.

Set Payment and Quality Conditions in Advance

List the accepted payment method and each payment deadline. Xinrui accepts TT, PayPal, credit card, and Alibaba Pay. Its basic arrangement is a 30% deposit before production and a 70% balance before shipment, under a formal foreign trade contract. Deferred payment with a 1- to 2-month credit period may be available to qualified cooperative clients, long-term partners, and large-volume buyers; include such an arrangement only if it has been approved for your order.

Document how quality will be checked and what happens if a verified problem is found. The stated inspection sequence covers incoming raw materials, production in progress, and finished goods. For confirmed shortages or damaged goods, the listed remedies are resupply or a payment deduction through a price discount. Make sure the acceptance criteria, reporting process, and agreed remedy are clear before payment.

Choose the Shipping Term and Delivery Method

Write down the selected trade term, delivery address, transport method, freight payer, and responsibility for customs and duties. The available terms are listed as EXW, FOB, DDP, and DAP, with air, sea, and express shipping options. Under EXW, the buyer arranges pickup at the factory and pays freight. Under FOB, Xinrui covers inland trucking, export customs declaration, and delivery to the departure port, while the buyer pays the main air or ocean freight.